STANDING RULES

OF

MONACO INTERNATIONAL CHAPTER 

1.     Membership is limited to owners of models manufactured by or acquired by Monaco RV LLC, Monaco Coach  Corporation, Royale Coach, and coaches manufactured by Executive Industries and all Monaco coaches manufactured prior  to 1992. (July 2009)   

2.    Deleted (March 2006)   

3.    Annual election of Officers and Regional Directors shall be at the Winter/Spring Rally and will be effective immediately  following the meeting at which the election took place. (Aug 1995)   

4.    The annual dues for membership in the Chapter shall be $l5.00. The initiation fee for new members shall be $25. A dues  notice will be sent by October 31st stating that as of January 1st dues are due. After January 31st membership will be archived.  (July 2009)   

5.    Deleted (July 1997)   

6.    The Rally Master should make his rally self-supporting, if possible. (July 2009)   

7.    Deleted (August 2001)   

8.    Guests who do not own a coach that qualifies for membership in Monaco International, or is not a member of Monaco  International, shall be able to attend a rally at the discretion of the Rally Master. Guests will require a sponsor and will pay a  guest fee of $50.00 in addition to the rally fee. (March 2004)   

9.    Rally fees, early parking and all electrical fees will be paid by the Rally Treasurer for the two rallies prior to the FMCA  National Conventions for the following positions: President, First Vice President, Second Vice President, Vice President of  Membership, Secretary, Treasurer, National Director, Alternate National Director, Rally Master, Rally Treasurer, Rally  Registrar, and Site/Parking Coordinator. The chapter or Rally shall not pay any other rally fees. (July 2009)   

10. For the two rallies prior to the FMCA National Conventions, early parking fees and all electrical fees, if applicable, will  be paid by the Rally Treasurer for Directors at Large, plus four parking lay out committee members. (July 2009)  For the two rallies prior to the FMCA National Conventions all electrical fees, if applicable, will be paid by the Rally  Treasurer for the Regional Directors.

THE FEES ABOVE WILL BE PAID NO MORE THAN 7 DAYS PRIOR TO THE FIRST DAY OF THE RALLY. Due to  site variances and volunteer position the actual day of arrival for the above listed positions will be determined by the Rally  Master and the President.

The Rally Master may request and approve others that are not listed above to arrive early to assist in early parking or other  projects deemed necessary by the Rally Master. Individuals in this group shall have early electric and early parking fees, (if  applicable) paid by the Rally Treasurer for A MAXIMUM OF TWO DAYS PRIOR TO EARLY PARKING AND THE  DAYS OF EARLY PARKING ONLY.

ALL VOLUNTEERS, will pay their own electric and related fees commencing on the first day of the rally. (July 2009)  

11.  The Rally Master may, with good cause and for the general good, recommend the suspension or expulsion of any member of this chapter who willfully and unreasonably disobeys a proper request from the Rally Master in matters involving the health, welfare, or safety of the assembled group or the public at large. Such recommendation for suspension or expulsion shall be made in writing to the Chapter President. The Chapter President shall then promptly convene a Special Meeting of the Board of Directors plus not less than four additional chapter members, not a party to the proceedings, to hear the charges and defense. The participants of this Special Meeting shall, after due deliberation and upon a two-thirds vote, take such action as it deems appropriate to the situation. (July 2009)   

12. A charter member of the Chapter who no longer owns a qualifying coach may, if desired, retain membership as a Chapter Associate member. A Chapter Associate member will be required to pay dues and may attend rallies. He/She will not be eligible to hold any chapter office or vote in chapter elections but is entitled to all other chapter membership rights.  Although Associate Membership is not described in the Monaco International By-laws, it is recognized in the FMCA By- Laws. (August 2006)   

13. If it is necessary for a member to use their personal cell phone for Monaco International business, with prior approval of the Chapter President, any billed usage exceeding their contracted period will be paid by the chapter. (July 2009)    

14. The Reimbursement Policy is as follows:  

a.    Reimbursement is for Monaco International chapter business only and includes expenses as described below for the  surveying, locating and negotiating for a pre-rally site, or for subsequent follow-up visit(s) to the rally site if  necessary.  

b.    There shall be no reimbursement for travel or expenses to or from rallies. (July2009)  

c.    The President shall determine and identify which member(s) of the chapter shall travel for chapter business, which  trips shall be reimbursed, and which mode of travel (coach, automobile, or air) shall be selected. Once a pre-rally  site has been selected and contracts have been signed, the President and Rally Master shall identify which  member(s) shall be reimbursed.  

d.    Total Travel mileage, as determined by paragraph e below, shall be reimbursed by the greater of one of the  following methods:  

                                         i.    Travel mileage shall be reimbursed at the current IRS published business rate without the necessity of submitting  receipts. (July 2009)  

                                        ii.    Based on submission of an expense report indicating the dates, destination and purpose of the trip along with fuel  receipts, mileage shall be reimbursed based on the paid receipts for fuel up to a maximum fuel consumption rate  of 6 miles per gallon. The price per gallon to be used will be the average of the fuel receipts submitted. . (July  2008)  

e.    Mileage is calculated from departure point direct to the destination point(s) and return to the original departure  point. When travel for chapter business is combined with the individual’s personal schedule, only the numbers of  additional miles traveled are reimbursable. A computer based program will be used to calculate mileages if most  direct or practical route is not taken.  

f.    When travel is by coach, camping fees and highway tolls shall be reimbursed. There is no reimbursement for meals  for either the member or traveling spouse/companion.  

g.    When travel is by automobile, highway tolls, lodging expenses, and a per diem rate of $36.00 (per day) to cover the  costs of meals shall be reimbursed. A per diem rate does not apply for the traveling spouse/companion. The  minimum distance for coach or automobile travel to qualify for one full day per diem is 300 miles per day, traffic  and weather conditions permitting.  

h.    If air transportation is deemed necessary and approved by the President, the chapter member(s) will be reimbursed  for round trip coach class air fare, ground transportation expenses to/from the airport (taxi, shuttle, or parking fees),  car rental, lodging expenses and a per diem rate of $36.00 (per day) to cover the costs of meals. No expenses are  reimbursed for the spouse/companion.  

j.     Reimbursement claims prior to site selection are to be submitted to the Chapter Treasurer with a copy to the  President for payment from Monaco International as a Chapter Expense . Reimbursement claims after the site is  selected are to be submitted to the Rally Treasurer with a copy to the President for payment as a Rally expense.  Receipts for individual expenses that exceed $25.00 must be submitted with the reimbursement claim. (July 2009)  

k.    All claims for reimbursement must be approved by the President. If the President is the member seeking  reimbursement, an Immediate Past President (either of the two currently serving as Directors-at-Large) shall approve  reimbursements in excess of $500. (July 2008)   

15. The amount of extra ordinary expenses that the President can approve is limited to $500. (July 2008)   

16. Regional Directors are considered area representatives, and not officers. Thus, Regional Directors may be officers in  another FMCA Chapter. (August 2006)   

17. The dues for Charter Members will be waived from 2007 forward as long as they are in compliance with Monaco  International and FMCA rules & regulations. (August 2006)

18. The Vice President of Membership shall be allowed to place reserved name cards for first timers and their mentors on  dining tables prior to general membership on the first night of the rally. The placement will be evenly throughout the dining  area. (August 2007)   

19. No more than one Immediate Family Member or members holding the same FMCA number can hold a position on the  Monaco International Board of Directors at the same time. Immediate Family is defined as: Husband, Wife, Mother, Father,  Son, Daughter, Brother, or Sister. (February 2008)