001    Nominating Committee

002    Website Review Committee

MONACO INTERNATIONAL

NOMINATING COMMITTEE

I.                   NOMINATING COMMITTEE COMPOSITION

The Nominating Committee shall consist of not less than five (5) chapter members in good standing, nominated and elected by the Chapter membership.  They shall be elected at the winter/spring rally immediately following the election of officers.

Election of an individual to the Committee shall not prohibit that person from being nominated for elected office.

II.                DUTIES OF NOMINATING COMMITTEE

The members of the Committee shall select the person who will serve as Chairman.

Members of the Committee shall serve for approximately one year or until a new committee is elected.  The Committee shall make nominations to fill vacancies, which may occur during this period.

Committee members shall seek candidates for the office of President, First Vice President, Second Vice President, Vice President-Membership, Secretary, Treasurer, National Director and Alternate National Director.  In addition, they shall seek two candidates who shall serve as Regional Directors for each of the Regions: 1, 2, 3, 4, 5 and 6.

Nominations shall be presented to the Chapter membership for voting at the next annual business meeting during the winter/spring rally.

The Nominating Committee’s report shall be completed in sufficient time to notify the entire membership no later than 30 days prior to the election date. Notification may be made electronically, US Postal Service, or whatever method is most efficient and cost effective.

III.             IDENTIFYING VACANCIES

To identify office vacancies, for which nominations must be obtained, the Committee Chairman shall identify which Officers and Regional Directors have served the maximum length of time in their respective office.  Refer to the Chapter By-Laws to identify the terms of office for the President, First Vice President, Second Vice President, Vice President-Membership, Secretary, Treasurer, National Director, Alternate National Director and Regional Directors.

IV.             OBTAINING CANDIDATES FOR OFFICE

The Committee shall seek candidates for each officer position, and two candidates for Regional Directors for each region.  Job Descriptions for Officers are available in the Monaco International Club Directory and should be used to identify job requirements.  A member may submit his/her own name as a candidate for office, or a member may submit the name of a candidate for office.  Exhibit 1 is a sample Officer Candidate Form that may be used by the Committee or an individual member.

If the Committee wants to nominate someone currently serving as an elected Officer or Regional Director to serve another term, the individual shall be asked if he/she will continue to serve. 

Candidates must be members of Monaco International in good standing.  Candidates for officer positions may not be officers in another chapter of FMCA.  Candidates to serve as Regional Directors may be officers in another FMCA chapter and they shall be from the same area they will be representing.

V.                SELECTION OF NOMINEES

If there are more than two candidates for each office, Committee members shall consider selecting the most qualified individual(s) to be included as nominees in their report.  Candidates not nominated shall be advised of the Committee’s decision.

The Committee shall obtain clear acceptance of the nominees to serve the Chapter should they be elected.  See Exhibit 2 for a sample Consent Form.

The Committee shall obtain resumes from the non-incumbent nominees for the following offices: President, First Vice President, Second Vice President, Vice President-Membership, Secretary, Treasurer, National Director, and Alternate National Director. Incumbent nominees may elect to submit a resume.   Information on the resume should include name, office being sought, FMCA membership number, FMCA background and any other information the nominee feels is pertinent to his/her election.  It is suggested the resume be limited to one page.  Resumes are not needed for Regional Director Nominees.

VI.             NOTIFYING MEMBERSHIP OF COMMITTEE’S REPORT

The Nominating Committee’s report shall be provided to the President of Monaco International Chapter for including in his/her President’s letter which is released closest to the election date and no less than 30 days in advance of the election. The President’s letter with Nominating Committee report will be sent to the entire membership by one of the following methods;   electronically (individual e-mail address),  posted on the Monaco International Website,  included in Monaco Coach Corporation On line Club Magazine, by US Postal Service, or other method determined by the Monaco International Executive Board.  The report shall state “The Nominating Committee submits the following nominations for Monaco International chapter officers, and regional directors.  The election will be conducted during the next Winter/Spring general meeting of the chapter membership in (city and state)”.  For each officer position (President, First Vice President, Second Vice President, Vice President-Membership, Secretary, Treasurer, National Director and Alternate National Director), and each regional director, identify the position, nominee(s) name(s) and FMCA membership number(s).   Conclude the report with the names of all members on the Nominating Committee. 

Copies of a list of all Officer nominees, including incumbent nominees, and a listing of nominees for Regional Directors must be available for each coach attending the winter/spring rally. Resumes will be provided for each non-incumbent candidate; and resumes for incumbents may be provided at the discretion of the nominee. The Chairman shall coordinate with the Rally Master the number of copies required, the printing, and the availability for stuffing the copies in packets that will be distributed to rally attendees upon their arrival at the rally site.

The Chairman shall submit receipts to the Treasurer for reimbursement of any specific costs incurred in performing these duties.

VII.          ELECTION OF OFFICERS AND REGIONAL DIRECTORS

The Committee Chairman or designee shall provide the Nominating committee’s report during the business meeting, under New Business, on the meeting agenda.  The report shall be read stating “The Nominating Committee submits the following nominations.  For President, (name or names); for First Vice President….”and so on for each office to be filled, naming all nominees for each office.  He/she or designee shall also serve as the presiding officer in conducting the election.

During the election for Chapter Officers, Chapter members shall have the opportunity to make nominations from the floor.  Suggested wording to be used by the Chairman for each office is: “For President, (name or names) is nominated.  Are there any nominations from the floor?  After a pause, the question shall be repeated a second and third time.  A motion and a second may close nominations from the floor.  If there are no nominations made from the floor the Chairman shall close the nominations by stating “Being no further nominations, I declare the nominations for (office) closed”.    

The Chairman shall repeat the names of all nominees for office, including the nomination(s) from the floor.  Voting may be done by a hand vote or by written ballot and each family (F number) is entitled to one vote.  A simple majority of votes is used to declare the nominee elected.  When there is only one nominee for office, the Chairman can declare the nominee has been elected by stating, “Being only one nominee, I declare (name) has been elected to the office of (office) by acclamation,” or similar statement.

During the election for Regional Directors, the Chairman shall announce the slate of nominees to serve for each region and ask if there are any nominations from the floor.  Nominations may be closed as shown above.  The Chairman shall repeat the names of all nominees for each region.  Voting may be done as shown above. 

VIII.       INTRODUCTION OF NEWLY ELECTED OFFICERS AND REGIONAL DIRECTORS

The Chairman shall introduce all elected Officers and Regional Directors to the chapter membership in attendance at the business meeting.

EXHIBIT 1

OFFICER CANDIDATE FORM

Monaco International Chapter of FMCA

I submit to the Nominating Committee the name of _____________________________,

                                                                                                             Name

_______________ to serve as ___________________________of Monaco International.

       F Number                                             Office

My candidate has agreed to serve if nominated by the Nominating Committee.

                                                Signed                                                            

                                                                        FMCA #                                                         

                                                                        Date                                                               

EXHIBIT 2

CONSENT FORM

Monaco International Chapter of FMCA

I __________________________accept the nomination of ________________________

          Name (please print)                                                                     Office

for Monaco International, and if elected, will perform the duties and accept the responsibilities of the office to the best of my ability.  I have included a resume of my background and qualifications.

                                                Signed                                                            

                                                                        FMCA #                                                         

                                                                        Date                                                               

MONACO INTERNATIONAL

WEBSITE REVIEW COMMITTEE

I.                   WEBSITE REVIEW COMMITTEE COMPOSITION

The voting members of the Website Review Committee consists of the current Monaco International President, 2^nd Vice President and one other current officer that will remain in office at least two years to insure continuity on the Review Committee.  The non voting members of the Website Review Committee are the Webmaster and Assistant Webmaster for a total of five members. 

II.                DUTIES OF WEBSITE REVIEW COMMITTEE

The Website Review Committee has the ultimate approval of everything appearing on the Website.  All items for inclusion on the Website requires approval of the three voting members of the Website Review Committee, (the Monaco International President, 2^nd Vice President and one other current officer as described in Item I.)  The Webmaster and Assistant Webmaster act as consultants in order to maintain the integrity of the website.

III.       DUTIES OF THE WEBMASTER

The Webmaster is responsible for inputting information onto the web, with one Assistant Webmaster of the Webmaster’s choice.   The Assistant Webmaster’s position is mandatory in case the current Webmaster becomes unavailable thus ensuring total accessibility and proper maintenance.  The Webmaster develops written standards for submitting articles, graphics and photos for inclusion into the website. The Monaco International Secretary will be responsible for providing the following information to the Webmaster or Assistant Webmaster for inclusion on the Website:    Minutes of the General Membership Meetings (excluding financial information), current officer changes with photo’s, a copy of the current Bylaws, copy of current Standing Rules, job descriptions as changes occur, history of the club, and any other articles approved by the Website Committee.   Further the Monaco International Secretary will monitor all items and report any outdated items to the Assistant Webmaster or Webmaster for their removal or modification on the site.  Upon approval of items by the voting members of the Website Review Committee, the timing of posting and maintenance to the website is at the Webmaster’s discretion.  Specialized software to enable the Webmaster to perform his/her job, as they see fit, is furnished if necessary. 

IV.       WEBSITE SET UP

There are two major parts of the Website, a public website accessible to any interested party, and a “member’s only section.” 

V.        PUBLIC WEBSITE TO INCLUDE THE FOLLOWING:

1.   Welcome

2.   Description of the club including but not limited to:  history, purpose, charter    members (with their permission),

3.   Officers with description of the officer’s duties.

4.   Contact us:  the ability to contact all officers with automatic e-mail forwarding, Ex: President@MonacoInternationalRVClub.com.

5.   Regional Directors and a listing of their geographic area.

6.   Bylaws

7.   Standing Rules

8.   Lifestyle Articles

9.   Club Links

10. Links to suppliers,   Cummins, Gerard, Allison, etc.

11. Rally Wrap Up – complete with photos  

12. Upcoming Rally information including information about the surrounding area in which the rally is held.

13. Requirements and application for membership, including new and pre-owned coaches.  If the   person meets the requirements, they may fill out and download a membership application; then send it to Monaco Coach Corporation (MCC) with dues, all contingent on final approval of qualifications.   Also, the information is sent electronically to MCC allowing the relevant information to be cut and pasted into their database.

14. A Web Page Profile that analyzes the activity on the web site.

VI.             MEMBERS ONLY ACCESSIBLE INFORMATION

This information is made available to Members only thru Yahoo Group as set up by the Webmaster. This site is administered by MCC in conjunction with the membership data base.

1.   Minutes of past general membership meetings.

2.   Treasurers report. Either by request or posted.

3.   Committee reports, such as nomination, etc. 

4.   President’s Report as well as reports from current officers if they have been submitted.

5.   Only the Website Review Committee has the ability to send mass e-mails out to the membership using this site.  Individual members have the option of changing their profile information at any time, and/or opting out of receiving Monaco International e-mails.

6.   Monaco Coach Corporation is responsible for insuring that all requests to join the Yahoo Group e-mail site are checked against the membership database prior to approving them for inclusion in the Members Only site.

7.   Only the Webmaster or Assistant Webmaster has passwords to appropriate documents into the Members Only website.  The Website Review Committee approves all documents including, but not limited to, the club calendar appearing on the Members Only website.   

8.   Badge replacement, is accomplished by submitting the online form.

9.   Change of personal information (address, phone, e-mail, and etc.,) is automatically forward to the Monaco Coach Corporation representative where the      master data base is kept. 

10. A Web Page Profile that analyzes the activity on the web site.